Receptionist & Office Assistant

Location

Vancouver, Canada

Term

Full Time

Date Posted

Feb 9, 2021

SAXX Underwear Co. is looking for a Receptionist & Office Assistant to join the team based at our Vancouver office location.

This is your opportunity to be part of a globally growing brand in a dynamic work environment.

The RECEPTIONIST & OFFICE ASSISTANT WILL BE…

Responsible for delivering exceptional internal and external facing customer service. This role will be responsible to greet and direct visitors, answer incoming calls, and offer a wide variety of administrative support across the organization to ensure the office operates smoothly.

Responsibilities Include:
  • Greet and direct visitors
  • Answer incoming calls and direct them to the appropriate individual
  • Partner with HR on employee onboarding, facility tours, and SMART goals tracking
  • Keeping up with any COVID 19 requirements to help maintain a safe work environment. For example, disinfecting high touchpoints throughout the office on a regular cadence during the day
  • Order and maintain inventory of office supplies, including food and snacks
  • Track all invoices for office supplies, food and snacks, and maintenance services
  • Ensure common spaces are tidy and stocked. This includes loading and unloading the dishwasher, cleaning out the fridge monthly, and organizing supply rooms
  • Perform the office open and close duties, such as, opening/closing the blinds and turning on/off the television screens
  • Perform general office duties, such as, processing and distributing mail/parcels, reloading postage funds, photocopying, and scanning
  • Maintain office security by issuing and retrieving employee FOBs and keys
  • Update and maintain employee lists and calendars, such as, office directory, car list, and birthday calendar
  • Administer the office breakfast program
  • Act as the point of contact for office maintenance services and schedule building maintenance as required
  • Ensure Boardroom is setup for meetings and arrange for catering when necessary
  • Other administrative duties as assigned
Required Qualification:
  • Minimum 1 year experience in a customer service or front desk role
  • Exceptional customer service skills and phone manners
  • Motivated and self-directed to look for opportunities and take initiative
  • Adaptability and willingness to take on new tasks
  • Strong interpersonal and communication skills
  • Solid computer skills particularly in Microsoft Office suite
  • Highly efficient and organized with a keen eye for details
  • Ability to work under pressure and meet deadlines
Why we think you'll love working with us
  • We offer competitive salaries, a comprehensive benefits package including health, dental, and vision coverage, and an Employee and Family Assistance Program to support your wellbeing
  • Get additional health care support through a virtual health care platform and a health spending account
  • Have your birthday off to celebrate in style
  • Be part of a team of incredibly talented, passionate, and driven people focused on building and innovating
  • Make an impact with your work—each person has an equal opportunity to contribute to our goals
  • Join one of the fastest-growing companies in Vancouver and find opportunities to grow in your own career—offering advancement opportunities for our team members is important to us!
  • Stay fueled with our in-house chef, healthy snacks, coffee, and tea
  • Hang out with the cute and cuddly dogs at our headquarters
  • Stay fit with our in-office gym
To Apply…

Please forward your resume and quote RECEPTIONIST & OFFICE ASSISTANT in the subject line. No phone calls please. We appreciate your interest in the role, however; only successful applicants will be contacted for an interview. Thank you for your interest in a career with SAXX.

Apply